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Fairfax Board of School Directors
Monday, December 8, 2008
Regular Meeting at 6:30pm ~ Community Library
Present: Chairperson Peg Stewart, Jeff Loller, Elaine Carpenter, Robin Freeman, Angela Baker, Armando Vilaseca, Scott Lang, Lisa Delorme, Chris Sumner
Public: Lisa Sweet, Erica Green, Penny Aceto, Christel Michaud
1. Call to Order - Peg Stewart called the meeting to order at 6:30PM.
2. Consent Agenda - Elaine Carpenter motioned to approve the Consent Agenda and Robin Freeman seconded. Passed unanimously.
Minutes
- Regular Meeting: November 10th & November 24th
Correspondence
3. Public Comment - none
4. Reports
a. Principals - none
b. Financial – Chris Sumner distributed an update on this year’s budget. The school is in good shape if fuel prices remain on the trend they are on and stay low.
c. School Board Members
Adam Benay reported on the basketball season, announced a band concert happening on Monday, December 15th, and a coffee house cabaret on December 18th. A BFA athletics calendar will be out this week and will be for sale to profit the England trip.
Elaine Carpenter attended the VSBA meeting in November and gave an overview of the topics discussed at that meeting.
Jeff Loller reported on the community concert yesterday.
Peg Stewart reported that she attended a recent Selectboard meeting regarding the formation of a group to develop a community center in town. The group is up and running and looking into space to create a community center for a variety of uses.
Angela Baker reported on the Cram the Complex that collected food for Operation Happiness. Peg expressed her thanks to Angela for a very successful drive.
5. Business
a. High School Graduation – This year’s graduating class has developed a plan to provide a tent for graduation for the next 3 years. There is no money in the budget to fund this year’s tent, but the next two years can be funded as a budgeted item. Elaine expressed that she would like to have this year’s class have their tent provided for also so that they do not have to fundraise.
Action: Robin Freeman motioned to approve the 3 year plan for providing a tent at graduation. Jeff Loller seconded. Motion approved unanimously.
b. Kindergarten Discussion – Chris Sumner presented some updated financials on a few different proposals for kindergarten, one being an option to provide 2 full day programs and one extended day program to give parents a choice. The Board discussed these proposals and the financials before coming to a decision.
Action: Elaine Carpenter motioned for the Board to implement a full-day kindergarten in all classrooms beginning in the FY2010 budget. Angela Baker seconded. One opposed and all others voted in favor. Motioned passed.
c. FY2010 Budget Work –The Board reviewed and discussed all of the changes that were made to the FY2010 budget since the last budget work session. The Board requested that the budget come in under 4%. The Board discussed forgoing the Board member stipends for the year.
Action: Angela Baker motioned that the Board give up their stipends for the FY2010 budget. Jeff Loller seconded. Motion passed unanimously.
Action: Angela Baker motioned to approve the FY2010 budget with the total increase over last year staying below 4%. Robin Freeman seconded. Motion passed unanimously with the final budget total to be approved at the January meeting.
6. Other – Armando suggested that the Board look into creating a way to separate the municipal library costs from the educational library costs in regard to maintenance, electric, and capital expenditures. The Town needs to fund a portion of the library expenses due to the way the school receives funding from the state through Act 60.
Control Technologies provided a bid for security cameras (3) to be installed. This bid was for the amount of $13,710 and would include a camera in each lobby and one at the (high school) bus entrance as well as all the software to run the system. There is money in the capital fund to provide these. Installation of these cameras will aid in the security of the school.
Action: Robin Freeman motioned to approve the bid from Control Technologies to provide a security camera system. Elaine Carpenter seconded. Passed unanimously.
7. Policies
a. Review Policies
- Board Meetings and Agenda Preparation/ Distribution Policy
- Revoke Bloodborne Pathogens Policy
- Update AIDS/HIV Policy & Other Bloodborne Pathogens Policy
Action: Robin Freeman motioned to approve the Board Meetings and Agenda Preparation/Distribution Policy and the AIDS/HIV and Other Bloodborne Pathogens Policy. Jeff Loller seconded. Motion passed unanimously.
b. Public Solicitation/Advertising Policy
Action: Jeff Loller moved to approve the Public Solicitation/Advertising Policy with “will be permitted” added to the end of the first sentence and the elimination of #2. Elaine Carpenter seconded and the motion passed unanimously.
c. Hazing Policy – This policy was reviewed and will be brought back at the next meeting.
d. Idling of Vehicles Policy – This policy was reviewed and will be brought back at the next meeting.
e. Limited English Proficiency Policy – This policy was reviewed and will be brought back at the next meeting.
8. Executive Session - The Board entered Executive Session at 8:55PM and exited at 9:05PM.
Action: Robin Freeman motioned to deny the sabbatical requests by Elaine Sinclair-Fowler, Tammy Boissoneault, and Heather Weeks due to budget constraints. The motion was seconded by Jeff Loller. Passed unanimously.
9. Adjourn – The meeting was adjourned at 9:07PM.
Respectfully submitted,
Julie Filiberti
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