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PTSA Meeting Minutes
January 16th, 2008
Present: Mary Ellen LaPine, Jen Trayah, Christel Michaud, Lisa Sweet, Julie Filiberti, Nikole Brock, Patricia Hendee, Peggy Bushey, Theresa Rebeor
Christel called the meeting to order at 7:00pm.
December minutes:
Terry Briant emailed the following corrections:
That there was no written check register
She only has the popcorn box of supplies and nothing else
Julie Filiberti motioned to accept the December minutes with the above-mentioned corrections; Theresa Rebeor seconded; the motion passed
Financial Report:
$1,906.68 needed to be added to the Success by Six Budget (this was the beginning balance from last year). Jen Trayah motioned to accept the financial report with the above mentioned correction; Patricia Hendee seconded; the motion passed.
Audit: State requires a professional audit. Patricia motioned to use a professional accountant (much less expensive than a CPA); Jen Trayah seconded; the motion passed.
IBM Grant $: Christina said that IBM has 3 areas that the money may not be spent (i.e.: sports). IBM particularly liked programs like
RIF and movie nights. She would like to see the Middle School Programming expansion efforts supported with this $1,000.
Forms:
· Payment for Services Form for SX6 has two changes:
Supplies added to title at top, and transfer of funds verification signature lines added at the bottom.
· Payment for Services Form for PTSA has two changes:
Same locations and types of changes as SX6.
· Application for Enrichment Funds has a minor change in language under guidelines. Also change procedure to include using this to advance funds to volunteers coordinating events and activities.
Patricia Hendee motioned to accept all changes made to the forms; Julie Filiberti seconded; the motion passed.
Misc.:
· Existing bank accounts were closed and new accounts opened, all bills paid, purchased new checks, postage stamps, and 2 deposit only endorsement stamps.
· Former officers approved $150 purchase for materials they needed because this hadn’t been reported to the membership in November, the State PTA returned all unopened and unused items leaving a select few for us to keep (totaling $42.72).
Success by Six (SX6) Report:
Patricia Hendee presented the Sx6 report with all activities up and running. Julie Filiberti motioned to accept the report; Theresa Rebeor seconded; the motion passed.
President’s Report
Fundraising:
Sally Foster: We have a signed contract with Sally Foster for ’08-’09 School Year. Soliciting information about the Innis Brook Fundraising was received. It will be put on a future agenda to discuss fundraising as a whole.
Principal Meeting:
Christel met with the Elementary and Middle School Principals (Tom Walsh & Lisa Delorme) on Wednesday, January 9th. Tom requested that we continue to move away from events/activities with food (popcorn and drinks are fine) considering the challenges this brings with food allergies.
Patricia Hendee motioned to accept the report; Jen Trayah seconded; the motion passed.
New Business
February “Love to Read Month”:
Calendar was passed out. Discussion followed concerning sending it out to families and students. Patricia will try to tackle the calendar for the elementary and a copy will be given to Tom Walsh for the middle school.
PTSA Book Donation:
Christel suggested to donate 3 books to the Library to be housed in the
Parent
Resource
Center : “Life is a Beach!: Musings from the sea”, “Building Successful Partnerships: A Guide for Developing Parent and Family Involvement Programs,” and “The PTA Story: A Century of Commitment to Children.” Julie Filiberti motioned to make this donation; Jen Trayah seconded the motion, the motion passed.
Winter Carnival:
Looking for a coordinator
Sock Hop:
Looking for a coordinator.
Scheduled for Friday, February 15th from 7-8:30pm (with room reserved from 6-9:30pm to allow set up and clean up needed for band equipment).
Jeff Marble and his son Aidan are in a band and are donating their time to play. Popcorn and drinks will be available. Guidelines for event will be sent home as a reminder and also announced by the band beforehand.
Teacher Appreciation Week:
Discussion tabled until next month
Old Business
Price Chopper:
Points are down; earned 43,678 this year. MS/HS wants to use points for enclosed bulletin board cabinet outside HS gym; ES used its portion for Reading Recovery books and a game to be used in the gym before school begins.
Reflections:
The PTSA would like to thank Sue Hogan and Carol Keszey for donating their time to hold after school workshops. The PTSA would also like to thank Sally Ziegler, Deb Walford, and Lisa Delorme for being judges. It was suggested that a line item be considered in next year’s budget of at least $150 for prizes, certificates, and thank you’s.
Maredy:
The profit after expenses was $858.61. We do not know online sales profit as of yet.
Movie Night:
Terry Sloan said that movie night went well, Coca Cola donated the drinks, and attendance was good. Terry will coordinate the next movie night.
Based on concerns voiced to Lisa Delorme, guidelines for behavior will be included on advertisement sheet and announced prior to the start of the movie.
Room use for the Elementary Gym is approved for Friday, 2/8th.
Ski Program:
Lisa Schukei said that participation is up by approximately 20 families; everything is fine and off to a great start.
Middle School Programming:
Tom voiced his and staff reservations re: movie nights and dances. He took the survey result compilation to review, discuss with teaching staff, and come back with ideas that they think would meet the students’ interests and be appropriate for great success.
Peggy Bushey with
Teen
Center is interested in collaborating
Operation Happiness:
Angela didn’t hear back from us re: co-sponsoring it this year so she didn’t proceed with it. It was successful the previous year and she would be willing to coordinate it next year.
Request for Funds
New Elementary School Staff Lounge Refrigerator: Lisa requested a new refrigerator for the Elementary Staff Lounge and removal of the 2 old ones. Nicole motioned to approve $450 for this request; Jen seconded; the motion passed.
School Staff Wellness Program: $440 requested. Patricia Hendee motioned to approve $300 for this request; Julie seconded; the motion passed.
Softball League Batting Cage: $500 requested. This request was tabled for a future meeting to gather further information.
Running Club: $1,000 was requested. This request was tabled for a future meeting to gather further information.
Reflections Program: $72.59 was requested. Julie Filiberti motioned to approve this request; Jen Trayah seconded; the motion passed.
Teen
Center : $500 was requested. Patricia Hendee motioned to approve this request; Mary Ellen LaPine seconded; the motion passed.
PTSA Request For Funds: $100 to purchase 4 $25 Gift Certificates to use at up comings meetings as door prizes to boost attendance. Julie Filiberti motioned to approve this request; Mary Ellen LaPine seconded; the motion passed.
Thank You Notes
Lindy Carpenter thanked us for “the most delicious meal before Open House” and for the book “donated to her classroom during the book fair.”
Heather Weeks thanked us for “supporting [the] Summer of Fun and Fitness Program by providing funds for the T-Shirts.”
Jen Trayah as the Process Observer made her observations before the meeting was adjourned at 8:24pm.
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