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PTSA Meeting Minutes
March 12, 2008
Present: Mary Ellen LaPine, Jen Trayah, Julie Filiberti, Christel Michaud, Nikole Brock, Patricia Hendee, Amy Black, Terry Briant, Steve Briant
Christel Michaud called the meeting to order at 7:02pm.
February minutes: Julie Filiberti motioned to accept the February minutes; Jen Trayah seconded; the motion passed.
Financial Report: Julie Filiberti presented the financial report and stated everything was up to date. Christel Michaud shared that the Box Tops funds will not be received until fall, as the deadline had already passed.
The IBM grant states no time limit or reporting back requirements. The only stipulation is how the money is spent with the breakdown being: $600 for the parent resource shelf, $250 for conference and training, $150 for safety and wellness.
Mary Ellen LaPine motioned to accept the financial report; Patricia Hendee seconded, the motion passed.
Success by Six (SX6) Report:
Patricia Hendee presented the Sx6 report with all activities up and running, and the $1500 warned article from the town meeting was approved.
Patricia reported receipt of a VT Humanities Council Mini Grant, and a VT Arts Council Grant. Also, she reported that SX6 is currently submitting grant requests for a VT Caring Foundation.
President’s Report
Welcome letter was updated for the kindergarten packets.
New Business
TV Turn-off Week: This will be going on the same week as the Book Fair. Julie Filiberti will follow up with Heather Weeks regarding coordinating of event. Some plans discussed were: craft-in-a-bag, game night, family scavenger hunt walk, night at the library (with stories). Coordinators are needed for the library night, game night, and craft-in-a-bag.
Teacher Appreciation Week: This event was discussed and it was determined that 5 volunteers are needed for this event.
Movie Night: We will not be holding a March Movie Night due to daylight savings time and Easter being in March this year.
Spring Photos: This event is planned and approved for 4/1/08.
One volunteer needed
Procedure Guidelines: Jen Trayah will start working on these guidelines that will be helpful for coordinators of each activity or event to make sure everything is covered.
Co-sponsorship with Angela Baker: As the Substance Abuse Prevention Consultant for our area, Angela Baker is planning a BFA Fairfax, Georgia, and Fletcher “Town Hall Meeting on Underage Drinking” for Wednesday, April 9th from 6:30pm-8:00pm. This is intended for parents and their children (ages 10-17 including 10 year olds as young as 4th Grade) to attend together to take part in discussions about this issue. She has asked us to co-sponsor to include purchasing refreshments (vegetables, fruit, and drinks utilizing funds we received from a grant she wrote intended for October’s Co-sponsorship Event) and table cloths, assist with set up and clean up, and for a volunteer to assist Angela throughout the event as needed.
Old Business
Middle School Programming: Christel Michaud spoke with Tom Walsh on Monday, March 10th and he is meeting with Middle School Teachers this week.
Winter Carnival: Paula Meunier did a great job, there was a lot of variety offered and a good turnout. There was a safety concern with the bounce house and an absence of mats. The supplies from this event still need to be organized.
Book Fair:
A Coordinator (or two coordinators) is still needed in order for book fair to be held this spring as scheduled (4/28/08 through 5/5/08).
Officer Nominating Committee: Julie Filiberti and Jen Trayah are willing to remain in their offices. Christel Michaud is willing to remain but will need to be elected. Mary Ellen LaPine will be completing her term as secretary. Sue, Andi, and Paula will be the nominating committee and report nominations at our April meeting.
Raffle Fundraiser:
Packets have been copied and distributed throughout the school. Christel Michaud will follow up on the elementary students that didn’t receive them and also try to see how the high school tech. students can participate. Nicholas Hendee will update the progress on the hour glasses he created. Patricia Hendee will pull the winning tickets in April.
Request for Funds
Kate Wells for Youth Leadership: Kate Wells was requesting $225 to assist in the payment of the Hugh O’Brian Youth Leadership program. Julie Filiberti motioned that we approve this request; Mary Ellen LaPine seconded the motion, the motion passed with the funds coming out of the conference and training line item.
Worm Unit: The Kindergarten teachers requested $90 for reimbursement of funds that were used to purchase supplies needed for a worm unit. Patricia Hendee motioned that we approve this request; Terry Briant stated that the money could come out of the movie night line; Nikole Brock seconded the motion, the motion passed.
Thank You Notes
Thank you notes were shared from the Food Shelf (for the food donation collected during Winter Carnival) and the Gospel Fest (for a request of funds we approved to support this learning opportunity).
Process Observer
Jen Trayah shared her observations of this meeting by stating that introductions were made at the beginning of the meeting and then again each time a new person joined the group. She also stated that background information was shared on different items that were brought up which helped people who might be less informed on such matters.
Christel Michaud was the original winner of the $25 door prize gift certificate, until it was realized that officers’ names were not supposed to be included in the drawing. Upon a redrawing, the new winner is Patricia.
The meeting was adjourned at 8:12pm.
Next meeting is scheduled for Thursday, April 10th, upstairs (high school) in Room 265 – please note the date change. This is due to the upcoming event regarding Underage Drinking.
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